diff --git a/content/manuals/program/devroom.md b/content/manuals/program/devroom.md index cae39566..accf5abb 100755 --- a/content/manuals/program/devroom.md +++ b/content/manuals/program/devroom.md @@ -194,4 +194,92 @@ updating the site until this is corrected in the database. * to be updated for pretalx +## During the event + +### Where to get help + +* For general questions on Matrix, `#devroom-managers:fosdem.org` +* For video/audio questions, `#video:fosdem.org`. The video team + monitors also the devroom managers channel, but this might be faster. +* When using matrix, always mention your room name. Best way is + to change your nick name in the room by typing + `/myroomnick [k3401] your_nick_name` +* In person: there is a per-building team in every building, together + with FIT or NOC (AW.1125, H.2111, UB4.228, UD2.119) +* For core issues, the NOC/VOC is in K at the end of corridor in + front of K.1.105. Please come to that room only for emergencies. + +The best way would be to ask in the matrix chat, someone will respond shortly +and see if people need to be dispatched your way. + +### Remote questions + +There is a chatroom in Matrix for your devroom, in which people can see the +live stream of the talk and add questions. The room is named after the devroom +(not the physical room). + +If you have your Matrix ID in pretalx, you'll be pulled directly. If you have +any issues with this, ask questions in the devroom managers' Matrix room. + +### Starting a presentation + +* Connect the speaker's laptop to the HDMI in port of the video box. If the + speaker doesn't have HDMI, adapters are available either in the room or + with the per-building video support team. + * Make sure that the video box displays the screen of the laptop on its + display. The output there is delayed by ~5 seconds. +* Make the speaker wear the microphone. Here are some guidelines: + * The microphone is attached to speaker's clothes, close to the neck, + under the chin in the middle of the torso; + * Ensure no necklaces, lanyards, scarves, beards or other objects that + could touch the microphone during the talk; + * If there is no suitable place to attach the microphone, a lanyard + could be used for this purpose; + * The microphone receiver is attached to the belt of the speaker. + If this is not possible, attach it to their pocket; +* **Make sure the microphone is turned on** and **not muted**. The audio + levels can be checked on the camera and on the video box where the + microphone is connected. + +### Video mixing control + +At `https://control.video.fosdem.org/` you can access the video control for +your room. Username and password will be provided via pretalx. + +The interface is pretty self-explanatory (and usable even on a mobile phone). +You can see the current output, the camera and presenter box sources, and +select one of four different views that will go on the stream and be recorded: + +* Picture-in-picture - big presentation, small camera view (this is the default), or swapped +* Full-screen - camera or presentation + +If you don't want to deal with this, leave it at the default. This should be +fine for most of the presentations. + +If you want to make the most of it, these are a few guidelines: + +* Use "full-screen - camera" for the intro and Q&A +* Use "Picture-in-picture - big camera view, small presentation" for most of the presentation +* Use "full-screen - presentation" for demonstrations or slides with a lot of small text + +Be aware that whatever you choose to do will also end up in the final +recordings. What is streamed is recorded. We will not re-mix videos after the +conference. + +### Review + +`https://review.video.fosdem.org` is for preparing the finished videos. + +* All speakers will receive a link for reviewing their video. + * As a devroom manager, you'll be on CC: for such emails. +* The video team in your building may be able to help you with this, depending on their workload. +* Contact: Wouter Verhelst . + +### Misc + +Because most rooms cannot have a dedicated volunteer to manage the camera and +follow the speaker around, we recommend taping two stripes of duct tape or +similar on the floor to mark the end of the camera's field of vision and +notifying the speakers to keep in that area. The video team will prepare those +for the rooms where those could be needed.