Governance amendment: add sections "Meeting minutes" and "Advisors" #628
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| #### 6.4.2 Advisors | ||
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| The Steering Committee may appoint advisors who are invited to the Steering Committee meeting or specific parts of the meeting. |
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Maybe a little picky, but what process do we envision for the invitation?
- invitation must be known when meeting agenda is finalized (min 7 days before the meeting)?
- majority of SC members have to agree (beforehand) to the invitation?
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I don't think we need to call a vote on inviting advisors, or we'll start going in circles...
How about this: any SC member can propose an advisor to the chair, and if the chair agrees the advisor is invited to join the meeting. If the chair wants to invite an advisor, they need to get confirmation from at least one SC member that this makes sense. Any SC member can raise an objection to someone joining as advisor as soon as it's known who will be joining as advisors.
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| #### 6.4.1 Meeting minutes | ||
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| For every meeting of the Steering Committee, the Chair ensures that meeting minutes are taken and stored in a private location. |
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"private location" -> "location that only Steering Committee members can access"
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| The Steering Committee will meet as needed, but at least once per quarter. The Chair is responsible for organizing the meeting. Any Member can request the Chair to organize a meeting. Meetings are announced at least 2 weeks in advance, unless _all_ Members have agreed that a meeting on shorter notice is required. | ||
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| #### 6.4.1 Meeting minutes |
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I would use the term "notes" (same below)
| #### 6.4.1 Meeting minutes | |
| #### 6.4.1 Meeting notes |
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| For every meeting of the Steering Committee, the Chair ensures that meeting minutes are taken and stored in a private location. | ||
| The minutes will be made publicly available no later than four weeks after each meeting, and will provide a clear overview of discussed items, decisions made, and action points. | ||
| Prior to publication, information that is considered to be confidential, sensitive, or for another reason not appropriate for public disclosure will be removed or redacted. |
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We should also mention where the SC meeting notes will be publicly available (https://eessi.io/docs/governance/steering-committee/meeting-notes would make sense)
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