Skip to content

Update zoom.md #320

New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

Sign up for GitHub

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Open
wants to merge 1 commit into
base: main
Choose a base branch
from
Open

Update zoom.md #320

Changes from all commits
Commits
Show all changes
1 commit
Select commit
File filter

Filter by extension

Filter by extension
Conversations
Failed to load comments.
Loading
Jump to
Jump to file
Failed to load files.
Loading
Diff view
Diff view
4 changes: 2 additions & 2 deletions meetings/zoom.md
View file
Open in desktop
Original file line number Diff line number Diff line change
Expand Up @@ -33,9 +33,9 @@ These settings will allow the group to meet even if the Team Host is not present

Zoom offers a [test meeting service](https://zoom.us/test) for anyone to use to test their connection. You should use it to hear how your own audio is working. This service may only work for Internet (not phone) connections. See also [Zoom's article on Joining a Zoom test meeting](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0063307).

## Recordings {#recordings}
## Recordings and AI Summaries {#recordings}

Zoom provides the ability to make recordings. If this feature is used, it must be with the consent of the meeting participants. Chairs have the responsibility to ensure that participants are aware that they are being recorded whenever this feature is used. Recordings are made available after the end (could take a few hours) using an email notification to the meeting host, and can only be shared by default to individuals with a W3C Zoom account. We're looking into providing additional recommendations to make those videos available through other means.
Zoom provides the ability to make recordings and create AI summaries. If these features are used, it must be with the consent of the meeting participants. Chairs have the responsibility to ensure that participants are aware that they are being recorded whenever this feature is used. Recordings are made available after the end (could take a few hours) using an email notification to the meeting host, and can only be shared by default to individuals with a W3C Zoom account. We're looking into providing additional recommendations to make those videos available through other means.
Copy link
Member

Choose a reason for hiding this comment

The reason will be displayed to describe this comment to others. Learn more.

Suggested change
Zoom provides the ability to make recordings and create AI summaries. If these features are used, it must be with the consent of the meeting participants. Chairs have the responsibility to ensure that participants are aware that they are being recorded whenever this feature is used. Recordings are made available after the end (could take a few hours) using an email notification to the meeting host, and can only be shared by default to individuals with a W3C Zoom account. We're looking into providing additional recommendations to make those videos available through other means.
Zoom and other teleconferencing tools used by W3C groups now typically provide the ability to make recordings and to create AI transcriptions and/or summaries. If these any of these features are used, it must be with the consent of the meeting participants. Chairs have the responsibility to ensure that participants are aware that they are being recorded whenever this feature is used. Recordings are typically made available shortly after the meeting ends (could take a few hours) via an email notification sent to the meeting host. Sometimes, these can only be shared to individuals with a W3C-associated account with the feature provider. We're looking into providing additional guidelines to make those videos, transcriptions, and/or summaries available through other means.

Copy link
Contributor Author

Choose a reason for hiding this comment

The reason will be displayed to describe this comment to others. Learn more.

Thanks for the feedback Ted. Since this is a page about Zoom, I don't think it makes sense to mention "other teleconferencing tools".
The part about W3C is referring to individuals with a W3C Zoom account, and I think the proposed wording sounds like anyone with a W3C account. Are you comfortable reverting to the original wording for that sentence?

Copy link

Choose a reason for hiding this comment

The reason will be displayed to describe this comment to others. Learn more.

Should I open a separate ticket to include tools other than Zoom such as Otter.ai Notetsker?

Copy link
Member

Choose a reason for hiding this comment

The reason will be displayed to describe this comment to others. Learn more.

@TzviyaSiegman — Maybe this document should be renamed, and the whole text therein revised, to include all recording and transcribing conference tools in common use by W3C Groups (currently including at least Zoom, Jitsi, and Teams; WebEx has historic use, but I think it's use has been deprecated by all groups at this point?; I believe transcription may be handled by various AI providers, even when Zoom is the recorder)...?

I can think of no reason why any of these tools should require its own policies.


Check also the special guidance on [automated meeting transcripts](transcripts.md).

Expand Down